Fundraiser Process

This is the nitty gritty, all you need to know about setting up your fundraiser and how it will work.

Photo Fundraisers are as easy as 1 – 2 – 3, SMILE, and here's why...

First - We meet at the location your organization will use for the fundraiser to determine if it has enough room to host the event.  We will need a 'head count' of the number of people/families that you will be targeting so we may print the appropriate number of flyers/order forms and give them to you to pass out.  There are no fees associated with hosting the fundraiser and we will never ask for any money in order to host the fundraiser or to get the ball rolling. What have you got to lose?

Second - We deliver the number of flyers that are needed by your organization.  Our flyers have all the information that is needed on them, all you have to do is hand them out—and agree to remind people about the event, add the event to your bulletin/calendar/newsletter, and spread the word about the fundraiser.  A successful fundraiser is one that has been advertised amongst the people. We ask that your congregation/members spread the flyers amongst their family and friends as well. The flyers have our phone number and information on them so that members of your church or organization may book their picture session directly through us for the day and time of their choosing, our flyers also double as order forms.  All you have to do is sit back, and wait for the day of the fundraiser to arrive.

Not everyone who receives a flyer will actually show up to the fundraiser, and about a tenth of those that book a session will not be able to make it during their scheduled time slot. This is why we ask you to remind the people and pass out the flyers within and outside of your organization. This is a prime time to show the community who you are, as well as who we are and intrigue their interest in returning to support you in the coming months or even years.

Third - On the day(s) of the fundraiser, we show up about a half an hour earlier than the predetermined times to set up our equipment. It also takes about a half an hour to pack everything up as well.  We do all the work on the day or days of the fundraiser.  About 2 weeks after the fundraiser we arrive with the pictures for order pick-up by the clients. Online ordering and re-ordering is made possible and you will receive a check for all orders that come in within 3 months of your fundraiser.

A few other things you need to know...

- For fundraisers we host "Live Proofing," which eliminates the proof stage of the picture process.  The pictures we take are shown to the clients immediately on our computer, if a retake is necessary we do it right then and there.  The client approves of the picture and the order is processed.

- 50-70% of the money brought in from the fundraiser is donated to the organization in the form of a Cashier's Check made out to the organization, you receive your check typically within 1-2 weeks of the hosted fundraiser—just as soon as payments are processed. For online re-orders we will write a check to your organization based on our payout schedule for your portion of any orders or re-orders that have taken place online.

- Payment is collected at the time the pictures are taken.  We accept Cash or Checks made payable to "Marx Portraits," there is a $25 fee for returned/bounced checks, (fee is due from the client whose check was returned).  It is also possible for us to accept Visa, MasterCard and Discover transactions wherever there is an internet connection, as well as through our online order system.

- There is a 4-6 Week window between the day you pass out the flyers and the day the fundraiser is held.  For example, you should pass out the flyers on March 1 for a fundraiser that is scheduled for April 1-15.  If you pass the flyers out too early, people tend to forget, and if you pass the flyers out too late, there isn't enough time for people to be prepared with the outfits they want to wear, the time off of work or the money to order their pictures.

- All Session/Sitting Fees are waived for all clients during your fundraiser, all they pay for are the pictures they receive.

Dates tend to fill up fast so call us today!  And as a “Thank You” when you book your fundraiser you will receive a certificate good for 25% off your order during your booked fundraiser. This certificate is yours to keep or to pass on.

Call Us Today to book your Photo-Fundraiser, or click the get started link on the left!

313-729-8224